ABSTRACT SUBMISSION

Call for Abstract Highlights

  • Submission deadline: Extended to December 15, 2018.
  • Notification of acceptance: January 2019.
  • Rule of two: one presenter can only present two abstracts (1 oral + 1 poster or 2 orals or 2 posters) during the Congress. Co-authors must be assigned as presenter if more than two abstracts were accepted.

Please find below instructions to read before opening the submission page.

Abstract Submission Process

User Profile

  • Before submitting an abstract, the submitter must create a User Profile.
  • After an abstract has been created, modifications can be made until the submission deadline. 
  • There is no limit on the number of abstract submissions from any one individual. However, we will apply a rule of two for abstract presenter (see details below).

The final deadline to submit the abstract(s) is December 3, 2018. Abstracts will not be able to be submitted online after this date. The submitting author will receive notification of acceptance in January 2019. At the time of the confirmation of acceptance of your abstract, presenters will be requested to register for the congress.

Important Dates

December 3, 2018 Abstract Submission Deadline
January 2019 Communication to authors on approved / rejected abstracts

Choosing a Topic

During the submission process, you will be asked to select the topic for your abstract. The topic is the general heading under which the abstract will be reviewed and later published in the congress materials, if accepted. The topic which best describes the subject of the abstract should be chosen. TTS reserves the right to reassign the topic for the abstract for the purposes of programming.  (list of topics available at the bottom of this page)

Abstract Structure

All abstracts should be formatted into the following four sections:

  • Introduction:  clarifies the motivation for the research presented.
  • Methods:  provides sufficient detail for others to reproduce what is studied in the research project.
  • Results: presents and discusses the results.
  • Conclusion:  presents the outcome of the work by interpreting the findings and by relating these findings to the motivation stated in the Introduction. Explain the significance of your findings / outcomes and future implications of the results.

Abstract Guidelines

All abstracts must be submitted electronically through the Congress abstract submission website

  • Abstracts will be accepted in English only.
  • There is no fee for submitting an abstract.
  • There are no limitations on the number of abstracts that an individual can submit. However, one individual can only present two abstracts (oral, mini-oral or poster) presentations during the entire Congress. If you have more than 2 abstracts accepted, you will be obliged to identify alternate co-author for any abstract above the first two.
  • The abstract text body is limited to 2,500 characters (Approx. 400 words) including spaces. A maximum of two figures/images (in JPG, GIF, or PNG with ideally 600 dpi) can be included. These will not count toward the word limit, nor will the information about authors, institutions and study groups. File size of 2 MB maximum for each figure.
  • Tables: do not insert tables into the body of the abstracts, the system will not recognize the format of the table. Tables will need to be uploaded as image files into the body of the abstract.
  • Abstracts accepted for oral or poster presentation will also be posted prior to the meeting in the detailed program section of the meeting website.
  • Ensure that all co-authors approve of the abstract submission, publication, and potential presentation. Abstracts cannot be changed or withdrawn after December 3, 2018. Once an abstract has been scored by reviewers, no change in the body of the abstract will be accepted.

Policies for abstract submission

Copyright Policy

Abstracts should not include libelous or defamatory content. Material presented in abstracts should not violate any copyright laws. If figures/graphics/images have been taken from sources not copyrighted by the author, it is the author’s sole responsibility to secure the rights from the copyright holder in writing to reproduce those figures/graphics/images for both worldwide print and web publication. All reproduction costs charged by the copyright holder must be borne by the author.

Plagiarism

TTS regards plagiarism as serious professional misconduct. All abstracts are screened for plagiarism and when identified, the abstract and any other abstracts submitted by the same author are rejected. 

Ethics Compliance

To be eligible to submit an abstract, you must disclose that the authors/ scientists have not violated any aspect of The Transplantation Society Ethics statements (see details below) and that this research conforms with the ethical statements noted.

Scientific studies and clinical activities should be performed in keeping with the ethical principles delineated in the following policy documents:

The Meeting Scientific Advisory Committee may enquire further information on the ethical aspects when evaluating the abstracts.

Abstract review and selection process

Abstract Review

  • All submitted abstracts will go through a blinded peer-review process carried out by an international review committee.
  • All abstracts will be reviewed (blinded) by at least three international referees, selected by the organizing committee.
  • Abstracts which do not meet the focus of the topic category as requested by the authors will be reassigned to another category.
  • Scores assigned by all reviewers are averaged. The cut-off average score for acceptance is based on available oral and poster presentations. Rejections are further evaluated by the scientific program committee.

Format of Presentation
You may opt to submit your abstract to be considered for an oral presentation, a poster presentation, or either (at the committee’s discretion).

Notification of Acceptance or Rejection to Corresponding Author
Notification of acceptance or rejection will be sent to the submitting (corresponding) author by January, 2019. Please note that only the corresponding author will receive the communication concerning the abstract and is responsible for informing all co-authors of the status of the abstract. Authors whose abstracts have been accepted will receive instructions for the presentation of their abstract.

Rule of Two
Each presenting author may present a maximum of two abstracts during the entire meeting (oral, mini-orals or posters). The number of submissions is however not limited. Should an author have more than two abstracts accepted for presentation, a co-author must be named as presenter for one or more abstracts.

Abstract Topics

  • Intensive care and identification of donors

  • Establishment of brain death

  • Family approach and family care

  • Organ recovery and preservation

  • Organization of organ donation and allocation agencies

  • Histocompatibility testing models

  • Optimizing deceased donor organ utilization

  • Organ allocation: the right organ for the right recipient

  • Deceased donor infectious disease transmission

  • Presumed consent: opt-in vs opt-out countries

  • Public knowledge and attitude toward organ donation

  • Public policy and legislation
  • Ethical and legal aspects of deceased donation
  • Achieving self-sufficiency in deceased donation for prevention of organ trade and transplant tourism

  • Other